File governance

Prevent unauthorized sharing & manage file access with automation

Enable more secure file sharing within Google Workspace without sacrificing collaboration.

Three colleagues discussing file governance practices.

“

Without BetterCloud, we wouldn’t have visibility into files that are shared externally. BetterCloud’s alerting system is fantastic.”

— Jesus Ward, Director of IT at Superfly

Take control of your organization’s shared files

File Governance (formerly Tricent), provides administrators of IT and data security teams with a powerful tool to maintain compliance, protect data, and automate the safeguarding of externally shared files within your organization.

Secure your shared drives

Bulk file clean up and unsharing from shared drives
Stop sharing with private emails and compromised domains
Assess and remove document access for old vendors
Alert end-users before their files are unshared

BetterCloud File Governance Module: Review shared files

Proactive policy enforcement

Effective threat remediation

Keep sharing, responsibly

“

One of the nice things with BetterCloud is the visibility to see how many files are shared publicly and who owns these files. What we discovered was that a lot of people who had left the company had their files transferred to employees who had no idea they were shared publicly. Being able to recognize the risk, communicate what’s happening, and remediate the issue provides security.”

— Brandon Wolf, Senior SaaSOps Engineer

See how Gainsight improved security and more

File access governance resources

Two computer screens feature prominently, each showing a participant. The individual on the right extends their hand, offering a red folder marked with an "X" to the person on the left. In the background, dollar signs are scattered, suggesting hidden costs relating to insecure file sharing.

The hidden costs of insecure file sharing: A horror story

IT horror stories happen year-round. Protect your organization from data breaches with smart file sharing security.

A person holds a magnifying glass over a blue folder icon, symbolizing increased visibility and scrutiny in file sharing. The scene is set against a backdrop of other folder icons scattered across a green surface, evoking the untamed nature of organizing digital files similar to the chaotic environment of the wild west. The colors and arrangement suggest a focus on finding order among digital clutter.

Taming the wild west: Regaining visibility in your file sharing environment

Control external file sharing in Google Workspace. Prevent data breaches and ensure compliance with granular controls, user education, and BetterCloud.

A shield emblazoned with a check mark is centrally positioned, symbolizing protection and security. Encircling the shield are various technology icons, including gears and cloud symbols, denoting technological infrastructure. A padlock adds emphasis on security measures. Around these elements, individuals are depicted using laptops and smartphones, underscoring active engagement in digital activities. This visual collectively represents concepts of digital security and SaaS governance best practices. The illustration conveys an interconnected system where secure software application management is paramount for safeguarding user data.

Top 5 SaaS governance best practices

Drowning in SaaS subscriptions? Learn about SaaS governance best practices to control costs, enhance security, and ensure your software investments drive business value.

See what else BetterCloud can do for you

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Top-rated SaaS Management from G2: BetterCloud, the platform Finance and IT rely on

Secure your SaaS environment and ensure compliance with BetterCloud. In the Spring 2025 G2 Grid Reports, we're recognized as the top-rated unified SaaS Management Platform, with recognition across 30+ categories like SaaS Operations Management, Data Loss Prevention and SaaS Spend Management.

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