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File governance

Prevent unauthorized sharing & manage file access with automation

Enable more secure file sharing within Google Workspace without sacrificing collaboration.

Three colleagues discussing file governance practices.

Without BetterCloud, we wouldn’t have visibility into files that are shared externally. BetterCloud’s alerting system is fantastic.”

— Jesus Ward, Director of IT at Superfly

Take control of your organization’s shared files

File Governance (formerly Tricent), provides administrators of IT and data security teams with a powerful tool to maintain compliance, protect data, and automate the safeguarding of externally shared files within your organization.

  • Bulk file clean up and unsharing from shared drives
  • Stop sharing with private emails and compromised domains
  • Assess and remove document access for old vendors
  • Alert end-users before their files are unshared
BetterCloud File Governance Module: Review shared files
Brandon Wolf, Senior SaaSOps Engineer

One of the nice things with BetterCloud is the visibility to see how many files are shared publicly and who owns these files. What we discovered was that a lot of people who had left the company had their files transferred to employees who had no idea they were shared publicly. Being able to recognize the risk, communicate what’s happening, and remediate the issue provides security.”

Brandon Wolf, Senior SaaSOps Engineer

File access governance resources

IT horror stories happen year-round. Protect your organization from data breaches with smart file sharing security.

Control external file sharing in Google Workspace. Prevent data breaches and ensure compliance with granular controls, user education, and BetterCloud.

Drowning in SaaS subscriptions? Learn about SaaS governance best practices to control costs, enhance security, and ensure your software investments drive business value.

Trusted and loved by IT: BetterCloud is the highest rated and only unified SaaS Management Platform on G2

Recognized as the highest-rated and only all-in-one SaaS Management Platform on G2, BetterCloud is trusted by IT teams worldwide. In G2's Winter 2025 Grid Reports, we were named a Leader in 30+ categories, including SaaS Operations Management, SaaS Spend Management, Data Loss Prevention, User Provisioning and Governance, and Cloud File Security.

G2 SaaS Operations Management Leader Winter 2025 G2 SaaS Spend Management Highest User Adoption Enterprise Winter 2025 G2 SaaS Spend Management Best Estimated ROI Enterprise Winter 2025 G2 SaaS Spend Management Fastest Implementation Enterprise Winter 2025 G2 Data Loss Prevention High Performer Enterprise Winter 2025