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Posted on Jan 31, 2020

File Audits

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Today we are announcing File Audits. This feature is now available for G Suite, Box, Dropbox, and Slack.

With this release, you can scan the files within your SaaS applications for sensitive material, such as files containing personally identifiable information, profanity, or financial information. You can specify if you are looking for files with sensitive information that are shared externally or publicly as well as files owned by a specific user or shared with a user.

There are 2 ways to perform File Audits. One way is to go to Files > Scans and click the New Scan button in the upper right corner. The other way is to go to the Files Grid, select the files you want to scan, then go to Action Engine > BetterCloud > Scan Content.

To get started, navigate to Files > Scan and select + New Scan and enter the criteria for the scan. We recommend scanning all of your files once as a baseline to identify areas where you would like to set up ongoing Content Scanning alerts

Interface of a file scanning tool displaying various settings: permissions settings, integrations, file owner input field, and a list of supported file types. The interface indicates that 147 files have been selected. The "Next" button at the bottom is highlighted to proceed to the next step.

Select the permissions and integrations you would like to scan, followed by the types of sensitive material you would like to look for in your environment.

Software interface titled "2/2: Select Scan Criteria" displaying options for configuring a scan. Sections for region, category, and data type selection are visible. A highlighted message indicates 147 files are selected. Prominent "Begin Scan" button at the bottom of the interface.

The duration of the scan will depend upon the number of files being scanned. You can check the progress under the In Progress tab. Once the Scan is complete, you can see all of the files that matched the criteria for the scan, under the Complete tab.

A scan criteria result list displaying columns labeled as Name, Integration, Results, Shared With, and Owner. Four scan criteria items are listed with associated details such as specific names of the criteria, types of integration used, numerical results indicating violations or findings, users or groups the scans are shared with, and identifying information for the owners responsible for each scan. Each item has varying results under the Violations column highlighting issues detected during scans. The layout maintains a structured table format to present data clearly.

You can select all the documents and take action on all the documents selected, or you can select a specific document to look into before taking action. Some of the actions you can take are Move File, Remove File Collaborator, Change File Editors to viewers, Remove all External file Collaborators, Delete File, Unshare File, Revoke Public Sharing Link, and more.

If you want to see what specific violations BetterCloud found, you can see it by selecting the violations under the Results column.

Violations report screen showing matched U.S. Social Security Numbers, partially redacted, categorized under "U.S. Social Security Number (SSN)." The report owner is listed as "mkhalid@demobettercloud.com".

If you find a number of violations, we encourage you to set up a Content Scanning alert and workflow to automatically remediate these violations as they occur.

Watch this video to learn more about this feature and how to get started.

YouTube video

Please note this feature is only available for our Pro, Pro+, Enterprise, and Enterprise+ customers.