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Posted on Mar 1, 2018

Custom File and Folder Alerts

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Continuing with ongoing enhancements to Alerts, BetterCloud now offers customizable file and folder sharing Alerts. You can now configure Alerts for public, external, and link sharing for Dropbox, Box, and Drive. These alerts support additional conditions for more granular alerting, enabling you to monitor your domain’s sharing according to the exact parameters you set.

Alert configuration page with two main sections: Alert Details and Alert Trigger Conditions. The details section outlines the alert's specifics, while the conditions section specifies that an alert is triggered if a document's name contains the word "internal." The interface includes various input fields and dropdown menus to customize alerts further.

This provides greater visibility, making it easy to identify security risks and precisely target the types of sharing that pose the greatest threat to your organization. Public sharing Alerts can be used as Workflow triggers, enabling you to configure fully automated policies to regulate sharing with your own conditions.*

A screenshot from the BetterCloud application showcases a workflow designed to revoke public sharing links. The interface prominently features two sections: 'When' and 'Then' actions. Under the 'When' section, a condition is specified to trigger the workflow, possibly identifying files with public sharing links. In the 'Then' section, actions are detailed for editing file sharing link settings to revoke access. The layout includes fields and options for configuring these properties, aimed at enhancing security and controlling file access within an organization.

As part of this release, you can also add conditions to all system Alerts for further customization, widening the scope of the information you can be alerted on.

Dropbox and Box Alerts are available for all customers with those connectors, while Drive Alerts are available for customers on the Drive Limited Preview. If you would like to be included in the limited preview, please reach out to your Customer Success Manager or contact success@bettercloud.com.

*Please note: External sharing Alerts will be made available in Workflows in the near future.