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Posted on Jul 31, 2019

OneDrive and SharePoint Online

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With this release, BetterCloud’s Office 365 integration will now feature use cases for OneDrive and SharePoint Online.

Note: To get this functionality, current customers will have to update their Office 365 integration. Users will be prompted to update their integration through their dashboard, by clicking the notification banner at the top of their application, or by going to the connectors page.

When admins navigate to the files grid, you‘ll see OneDrive and SharePoint Online files displayed in the grid alongside data from other SaaS applications. Under the Location column, admins are able to see whether the files are located in OneDrive or SharePoint Online. If the Location column is hidden, click any column name, select Show Hidden Column, and then select Location.

A table displays information about various Office 365 files. Columns include file name, file type (such as Word Document, Excel Spreadsheet), visibility status (e.g., private or public), users the files are shared with, and file owners. Rows list individual files with corresponding details such as icons representing file types.

With this release, admins are able to integrate their OneDrive and SharePoint Online into their workflows and triggers. Teams can create onboarding and offboarding workflows that include actions such as unsharing or sharing files or folders based off of the user’s location or title.

Below is a list of our recently released Office 365 conditions:

  • License Type
  • Group Name
  • User’s Manager
  • User’s Office Location
  • Admin Type
  • Guest User
  • User Email
  • Group Type

 

User Orchestration

Below is a list of our recently released Office 365 triggers:

  • External User Added to Group
  • User Added to Group

Below is a list of our recently released Office 365 actions:

  • Share SharePoint Online Folder
  • Share SharePoint Online File
  • Remove SharePoint Online File Direct Access from User
  • Remove SharePoint Online Folder Direct Access from User
  • Share OneDrive Folder
  • Share OneDrive File
  • Remove OneDrive File Direct Access from User
  • Remove OneDrive Folder Direct Access from User
  • Send User’s Owned OneDrive Items to Trash
  • Copy User’s OneDrive Files and Folders to Recipient
  • Remove All Direct Access to Files and Folders Shared with a User

Admins are also able to view all of their files in a centralized location and monitor all of their users’ file permissions. They can take action to remove external collaborators and remove the public link. They can incorporate these actions into their workflows to ensure files always have the appropriate permissions.

 

Data Protection

Below is a list of our recently released Office 365 alerts:

  • SharePoint Online File Shared with Public Link
  • SharePoint Online Folder Shared with Public Link
  • SharePoint Online File Shared Externally
  • SharePoint Online Folder Shared Externally
  • OneDrive File Shared with Public Link
  • OneDrive Folder Shared with Public Link
  • OneDrive File Shared Externally
  • OneDrive Folder Shared Externally

Below is a list of our recently released Office 365 actions:

  • Remove all External Collaborators from SharePoint Online File
  • Remove all External Collaborators from SharePoint Online Folder
  • Remove all External Collaborators from OneDrive File
  • Remove all External Collaborators from OneDrive Folder
  • Remove SharePoint Online Sharing Link from File
  • Remove SharePoint Online Sharing Link from Folder
  • Remove OneDrive Sharing Link from File
  • Remove OneDrive Sharing Link from Folder
  • Remove All Direct Access to Files and Folders Shared with a User

 

Customers who want to leverage this functionality have to be on Office 365’s Business Essentials, E1, E3, or E5.

To learn more about our OneDrive and SharePoint Online integration, visit our Help Center or reach out to your Customer Success Manager.